How To Effectively Manage Time: Powerful 15 Time Management Tips

Today you’re going to find out how to effectively manage time.

This article reveals the secrets of super-productivity, time management and success particularly on how to use time as your most precious asset, use activities such as sleeping, eating and exercise to increase your productivity. Also, how prioritise by conquering distractions, avoiding procrastination and creating more time in your day.

By creating a ‘productivity’ mindset, de-cluttering your life, removing unnecessary commitments and accounting for each minute, you too can be on your path to super success.

How To Effectively Manage Time:

1: Recognise the value of time and its shortage

Money will come and go. However there will all the time be opportunity to recover lost money. Same with business – there may be periods of difficulty however there will all the time be the potential to regain lost ground in business. The only problem with time although is that once lost, it can’t be recovered or replaced. Therefore it is crucial to recognise this shortage and account for each minute.

2: Prioritise your most vital task and complete this first

Prioritise tasks that help further your short-term and long-term goals. Break down your short-term and long-term goals into smaller achievable tasks. These are your most vital tasks. These tasks should be completed very first thing in the morning prior to any other daily distractions or disturbances. Your brain functions at its best in the morning; accordingly take full advantage of this by focusing on the most vital task at hand.

All other tasks can be pushed back to the afternoon or the next day, depending on how critical they’re. This way you make sure that the more important tasks are completed on time and you’ll notice progress being made on your short and long-term goals.

3: Allocate tasks to a calendar rather than simply jotting the down in a ‘to-do’ list

By allocating tasks to a calendar, you are committing to completing these within a specified amount of time by a certain deadline. This way you can begin to manage, account for and control your time. This planning lets you prioritise your most vital tasks, allowing you to focus on them with no other distractions. This also prevents you wasting time or undertaking tasks in an inefficient manner.

Successful CEOs and business men work to extremely tight calendars, reporting a reduction in stress, achieving more in tighter time frames and allowing for more balance in their life by setting aside time for relaxation, exercise, sleep, personal and family time and social commitments. These latter activities are important for recharging your batteries, feeling great, maintaining good physical and mental health and alertness; all of which are critical for productivity.

4: Beat procrastination

Defeating procrastination is simpler said than done. Follow these tips for beating procrastination:

Complete your most vital tasks now rather than pushing these back to a later date. For example, if you’re planning to exercise or go for a walk later, go for a walk now rather than sitting in front of the TV. If you are planning to start a diet, start now rather than postponing it to the next day. Complete that assignment now before settling in front of Netflix.

• Visualise the outcome of your results now. Imagine the pleasure you’ll experience once you complete the task; and/or vice versa, the pain you’ll experience if you don’t complete the task on time.
• Achieve goals together. Committing to a goal with someone else, means you can encourage and support one another to complete the task. You both even have a responsibility to one another to complete the task on time and not let the other person (your partner, team, colleague) down.
• Be the person you want to be in the future now. Implement the behaviours that you want to see in your future self now. Healthy behaviours and values help support your goals. Take action now and commit to these so that you can be your best self now rather than waiting for the future.
• Aim for good enough rather than perfection. The need for perfection may overwhelm you and distract you from accepting a perfectly good enough piece of work, which prevents you from moving onto the next task.

5: Accept that work won’t ever end.

You won’t ever finish everything on your to-do list. However you can control what is important to complete and what can wait, through effective prioritisation. Step away from the stress that comes with having endless chores and tasks to complete by embracing what you can achieve today and what can wait. Accepting this lets you focus on the important things and live guilt-free.

6: Have a handy notebook to jot down ideas, notes and thoughts wherever you go

Write down ideas, notes and thoughts throughout your day. Type these in your own handwriting as this creates long lasting impressions on the brain that enables you to recall these more easily then if you simply typed them into a note book.

7: Detach from your inbox

Instead of regularly replying to emails, set aside a 20 minute session in your day responding to emails and messages 3 times a day. Setting aside 20 minutes each day, lets you respond exactly and succinctly to emails that must be answered instantly or park them for an additional time or simply treat as an ‘FYI’.

8: Meetings are time suckers!

If possible only attend a meeting if absolutely necessary. An everyday brief meeting with colleagues or business associate is occasionally the best way to deal with issues that require urgent action or that require daily updates efficiently. It is also great for motivation and team bonding. Meetings can otherwise end up being a time pit with little achieved. Walking meetings are another great way to slot in some daily exercise and discuss relevant items..”

9: Say ‘No’ to people, places and things that don’t support your short-term goals

Time must be preserved. Anything that doesn’t support your short and long-term goals is not worth spending time on. Every minute spent on irrelevant commitments, takes you away from progressing on your goals and values. It is dangerous. Learn to say ‘no’ for as difficult as this might be; it will pay for itself in the long run.

10: Apply the 80/20% rule

20% of your time and energy should be spent on achieving 80% of the results, known as the ‘Powerful Pareto Principle’. Identify 20% of the activities that will bring you 80% of the results and focus on these.

11: Embrace your strengths and skill set. Delegate everything else

Delegate at least 15% of what you’re doing. This lets you focus on the tasks and activities that you’re good at; and other ‘experts’ can perform the tougher tasks in less than half the time it takes you.

12: Set aside ‘Focus Days’

Assign days for certain tasks or activities that let you focus 100% on completing these with no distractions. For example, Dustin Moskovitz (Facebook co-founder) has “No Meeting Wednesdays” where both he and his staff focus on getting tasks done with no meetings or other disturbances.

13: Tasks that take less than 5 minutes should be completed imminently

A 5-minute task should be completed straightaway and crossed off your list. Anything beyond that should be assigned a slot in the calendar so that you can set aside time to complete it in good time.

14: Recharge your mental, physical and spiritual boundaries

The more physical and mental energy you have, the more productive you’ll be. This includes feeling good about yourself at all times. Allocate time for relaxation and fun activities with family and friends. Make sure you eat well, sleep, exercise and take necessary breaks. This lets you recharge your batteries, supplying you with more energy to be productive and focus on the task at hand.

15: “Productivity Is About Energy and Focus, Not Time”

Spending more time on work doesn’t necessarily increase your yield. It is not about working more hours to accomplish more. It is about using time wisely to incorporate breaks, rest and relaxation to make sure that when you’re working, you are maximising your productivity.

The brain can work about 90 minutes solidly before it feels fatigued and needs a break or something to energise it again. Frequent breaks for water, snacks, and meditation for example, are great for energising the brain so that it can operate at its peak.

I want to thank you for taking the time to read my article about how to effectively manage time. I sincerely hope its contents have been a good help to you.